🗓Company History: 2+ Years
⚙️Company Industry: Upstream Oil and Gas
🏢Company Size: 101-500 Employees
Your Impact
As an Executive Assistant, you will play a pivotal role in managing executive operations, streamlining communication, and ensuring seamless workflow within the top management office of a major oil & gas organization.
- Your strong organizational skills, professionalism, and skilled in handling sensitive information will directly support strategic and operational initiatives at senior leadership levels.
- You will coordinate cross-departmental activities, supervise a small administrative team, and ensure the executive office operates with precision, clarity, and efficiency.
- Your communication skills and familiarity with structured corporate environments will enable you to act as a trusted point of contact for internal and external stakeholders.
What Success Looks Like
Success in this role means maintaining a highly organized, efficient, and professional executive office that enhances leadership productivity and accelerates decision-making.
You’ll achieve this by optimizing workflows, managing executive communications, supporting operational coordination, and ensuring confidentiality in a fast-paced corporate environment.
Key Responsibilities Include:
- Managing the daily operations of the executive office to ensure smooth workflow and communication.
- Coordinating schedules, meetings, travel arrangements, and commitments for senior executives.
- Supervising and mentoring administrative staff within the executive office.
- Preparing, reviewing, and organizing reports, correspondence, and presentations for executive leadership.
- Handling confidential documentation with the highest degree of discretion and professionalism.
- Acting as a liaison between senior leadership, internal teams, and external partners.
- Organizing high-level meetings, taking minutes, and ensuring follow-up on action items.
- Supporting project coordination and overseeing structured documentation processes across departments.
- Collaborating with HR, finance, technical, and operational units to ensure proper information flow.
- Tracking priorities, deadlines, and initiatives to support executive planning and decision-making.
What You Bring
To excel in this role:
- You have proven experience as an Executive Assistant or Office Manager in the oil & gas, industrial, or large corporate sectors.
- You are highly organized, detail-oriented, and skilled in managing multiple priorities under pressure.
- You are proficient in Microsoft Office Suite, scheduling tools, and document management systems.
- You have experience supervising administrative staff and coordinating cross-functional workflows.
- You bring strong interpersonal, communication, and negotiation skills.
- You are proactive, adaptable, and skilled in anticipating the needs of senior executives.
Must Have
- Strong organizational & multitasking skills
How This Position Elevates Your Career
This role provides rare exposure to executive-level operations within a leading upstream oil & gas organization.
You will work directly with senior leadership, gaining hands-on experience in strategic communication, high-level coordination, and organizational management.
This position will prepare you for future advancement in corporate administration, executive operations, communications, or leadership roles in dynamic, large-scale businesses.
How The Company Values Your Efforts
- Attractive benefit package
- Supportive and dynamic environment
If you are a highly organized, confident, and experienced professional ready to contribute to executive operations in a fast-paced oil and gas organization, we’d love to hear from you.
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