Company specifications:
🗓Company History: 2+ Years
⚙️Company Industry: HR Services
🏢Company Size: 1-10 Employees
Your Impact
As an Executive Assistant, you will play a vital role in supporting operations and ensuring the smooth execution of cross-functional tasks. You’ll serve as a reliable point of coordination, and manage and streamline day-to-day operations.
- Your expertise in project coordination and execution will contribute to the strategic priorities of the organization.
- Your excellent organizational skills will enable you to juggle multiple tasks simultaneously while maintaining a sharp focus on details and deadlines.
- Your proactive mindset will help anticipate needs, remove roadblocks, and enhance overall team productivity.
What Success Looks Like
In this role, success means becoming a trusted partner to leadership by effectively managing executive workflows and contributing to key HR and administrative initiatives. You’ll achieve this by ensuring top-notch project management, streamlined communication, timely project execution, and reliable follow-ups across teams.
Key Responsibilities Include:
- Leading task tracking and project coordination to support ongoing initiatives and ensure timely execution.
- Supporting the recruitment process by coordinating interviews, managing job platforms, and organizing candidate information.
- Overseeing the scheduling of internal and external meetings to ensure optimal time use and preparation.
- Involving yourself in key HR projects to ensure seamless execution and alignment with company priorities.
- Managing and updating executive documents using Google Sheets, Docs, and other digital tools.
- Monitoring LinkedIn and other professional networks to support recruitment and employer branding efforts.
What You Bring
To excel in this role:
- You are skilled in Google Workspace, especially Google Sheets, Docs, and Calendar, to manage information and schedules with accuracy.
- You have proven experience in managing multiple tasks and priorities to maintain a high level of organization and delivery.
- You demonstrate strong skills in project coordination to ensure actions are completed efficiently and on time.
- You possess solid knowledge of project management tools like Trello, Notion, or similar platforms to support task tracking and collaboration.
- You demonstrate excellent verbal and written communication in English to ensure clear and effective messaging.
- You are familiar with HR processes, especially in recruitment, to support coordination with hiring managers and candidates.
- You are highly organized, prioritize effectively, and maintain structure in fast-paced, multi-project environments.
- You have a proactive mindset, anticipating needs, spotting gaps, and taking initiative without waiting for direction.
- You pay close attention to detail to maintain high-quality documentation and reduce errors.
- You take ownership of responsibilities and follow through with persistence and accountability.
- You enjoy working in a collaborative environment and can interact professionally across departments.
How This Position Elevates Your Career
This role offers you the opportunity to work directly with senior leadership, gain exposure to key business operations, and grow your expertise in HR, project management, and strategic administration. It’s an ideal next step for someone seeking a career path that blends operational leadership with people-centered impact.
How this company values your effort
- Attractive benefits package
- Professional growth and development opportunities
If you’re ready to bring structure, clarity, and drive to a fast-paced and collaborative environment, we’d love to hear from you.
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