Company specifications:
🗓Company History: 20+ Years
⚙️Company Industry: Oil & Gas (EPC Contracting)
🏢Company Size: 500+ Employees
Your Impact
As an Executive Assistant to the CEO, you will play a pivotal role in managing executive operations, streamlining communication, and ensuring efficient workflow within the top management office of a major oil & gas contracting group.
- Your organizational excellence, discretion, and leadership skills will support the CEO’s strategic and operational goals.
- You will coordinate cross-departmental activities, oversee a small administrative team, and ensure that the office of the CEO operates seamlessly and with precision.
- Your professionalism, communication skills, and deep understanding of EPC environments will enable you to act as a trusted point of contact for internal and external stakeholders.
What Success Looks Like
Success in this role means creating an organized, efficient, and professional executive office that enhances leadership productivity and supports high-level decision-making.
You’ll achieve this by managing executive communications, optimizing workflows, mentoring the administrative staff, and maintaining absolute confidentiality in a fast-paced corporate environment.
Key Responsibilities Include:
- Managing the daily operations of the CEO’s office, ensuring smooth communication and workflow.
- Coordinating schedules, meetings, and business travel logistics for the CEO and senior executives.
- Overseeing and mentoring the executive office team.
- Preparing and reviewing correspondence, reports, and presentations on behalf of the CEO.
- Managing confidential documents and sensitive information with the highest degree of professionalism.
- Acting as a liaison between the CEO, internal teams, and external partners, ensuring clear and effective communication.
- Organizing high-level meetings, taking minutes, and following up on action items.
- Supporting project coordination and document control activities within EPC frameworks.
- Collaborating with finance, HR, and project teams to ensure proper information flow and alignment.
- Monitoring priorities and deadlines to ensure the CEO’s time is optimized and strategic objectives are met.
What You Bring
To excel in this role:
- You have proven experience as an Executive Assistant or Office Manager in the oil & gas or EPC sector.
- You are highly organized, detail-oriented, and skilled in managing multiple priorities simultaneously.
- You are proficient in Microsoft Office Suite, scheduling tools, and document management systems.
- You have strong leadership and coordination skills, skilled in managing small teams effectively.
- You understand the corporate dynamics and operational structure of EPC projects.
- You possess strong interpersonal and negotiation skills, maintaining professionalism under pressure.
- You are proactive, adaptive, and solution-oriented, skilled in anticipating the CEO’s needs.
- Experience in PR or communications management is considered an asset.
How This Position Elevates Your Career
This is a unique opportunity to work directly with the top leadership of a major EPC group, gaining exposure to strategic decision-making and executive management at the highest level.
You’ll develop both managerial and strategic communication skills, preparing you for future leadership or PR-oriented executive roles within the organization.
How this company values your effort
- Attractive benefits package
- Professional growth and career advancement
- Supplementary insurance
If you are a highly organized, confident, and experienced professional ready to manage the CEO’s office in a dynamic oil & gas organization, we’d love to hear from you.
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