Executive Assistant

🗓Company History: 2+ Years

⚙️Company Industry: Upstream Oil and Gas

🏢Company Size: 101-500 Employees

Your Impact

As an Executive Assistant, you will play a pivotal role in managing executive operations, streamlining communication, and ensuring seamless workflow within the top management office of a major oil & gas organization.

• Your strong organizational skills, professionalism, and skilled in handling sensitive information will directly support strategic and operational initiatives at senior leadership levels.
• You will coordinate cross-departmental activities, supervise a small administrative team, and ensure the executive office operates with precision, clarity, and efficiency.
• Your communication skills and familiarity with structured corporate environments will enable you to act as a trusted point of contact for internal and external stakeholders.

What Success Looks Like

Success in this role means maintaining a highly organized, efficient, and professional executive office that enhances leadership productivity and accelerates decision-making.

You’ll achieve this by optimizing workflows, managing executive communications, supporting operational coordination, and ensuring confidentiality in a fast-paced corporate environment.

Key Responsibilities Include:

• Managing the daily operations of the executive office to ensure smooth workflow and communication.
• Coordinating schedules, meetings, travel arrangements, and commitments for senior executives.
• Supervising and mentoring administrative staff within the executive office.
• Preparing, reviewing, and organizing reports, correspondence, and presentations for executive leadership.
• Handling confidential documentation with the highest degree of discretion and professionalism.
• Acting as a liaison between senior leadership, internal teams, and external partners.
• Organizing high-level meetings, taking minutes, and ensuring follow-up on action items.
• Supporting project coordination and overseeing structured documentation processes across departments.
• Collaborating with HR, finance, technical, and operational units to ensure proper information flow.
• Tracking priorities, deadlines, and initiatives to support executive planning and decision-making.

What You Bring

To excel in this role:

• You have proven experience as an Executive Assistant or Office Manager in the oil & gas, industrial, or large corporate sectors.
• You are highly organized, detail-oriented, and skilled in managing multiple priorities under pressure.
• You are proficient in Microsoft Office Suite, scheduling tools, and document management systems.
• You have experience supervising administrative staff and coordinating cross-functional workflows.
• You bring strong interpersonal, communication, and negotiation skills.
• You are proactive, adaptable, and skilled in anticipating the needs of senior executives.

Must Have

• Strong organizational & multitasking skills

How This Position Elevates Your Career

This role provides rare exposure to executive-level operations within a leading upstream oil & gas organization.

You will work directly with senior leadership, gaining hands-on experience in strategic communication, high-level coordination, and organizational management.

This position will prepare you for future advancement in corporate administration, executive operations, communications, or leadership roles in dynamic, large-scale businesses.

How The Company Values Your Efforts

• Attractive benefit package
• Supportive and dynamic environment

If you are a highly organized, confident, and experienced professional ready to contribute to executive operations in a fast-paced oil and gas organization, we’d love to hear from you.

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• Attractive benefit package
• Supportive and dynamic environment